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15 Questions to Ask Before Hiring a Vendor

15 Questions to Ask Before Hiring a Vendor

By Rachel Green ·

Do Not Sign Until You Ask These

Hiring the wrong vendor can derail your entire event. These questions help you evaluate reliability, value, and fit before committing.

Availability and Booking

  1. Are you available on my date? What is your backup plan?
  2. What is included in your base package?
  3. Is a deposit required? What is your cancellation policy?

Experience and References

  1. How many events like mine have you handled?
  2. Can you provide 3 recent references?
  3. Do you have liability insurance?

Logistics

  1. What time will you arrive for setup?
  2. How many staff members will be on-site?
  3. What do you need from the venue?
  4. When will you break down after the event?

Money Details

  1. Are there additional fees I should know about?
  2. Is gratuity included or expected separately?
  3. What payment methods do you accept?

Contingency

  1. What happens if you get sick on my event day?
  2. Do you have backup equipment?

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